Absence Arrangements

According to article 28 of the United Nations Convention on the Rights of the Child, every child has a right to education. At Archway Academy we believe that regular attendance is essential in ensuring that learners make the most of their education.  Good attendance is also an important employability skill that learner will need when they move onto employment, apprenticeships or further education. To that end, we constantly strive to maintain a welcoming and supportive environment in Archway Academy to encourage attendance.

What is expected of pupils on the Vocational Provision?

  • pupils are expected to attend school on the days stipulated in their induction as long as they are fit and healthy enough to do so;
  • pupils are expected to be punctual on arrival at school (9.00 a.m.)
  • pupils are expected to return punctually from breaks;
  • if pupils arrive after 9.30 a.m. or 30 minutes after their agreed start time Code U will be used on the register to indicate that they are late (see Unauthorised absence section);
  • pupils who arrive after 9.30 a.m. without a valid explanation for their lateness will be sent home as long as their parents/guardians/carers have been informed and have confirmed that they will be available at their home or that there is a trusted adult available at their home. The school will ensure that pupils who do not travel to school on public transport get a taxi home;
  • pupils are expected to be ready to learn, with the right personal protective equipment if they are working in a vocational area;
  • in the case of sickness pupils should inform their parents/guardians/carers, who will in turn be expected to contact the school. (If pupils decide to call the school themselves, the absence will not be authorised);
  • absence will be recorded as authorised or unauthorised according to the guidance in this document below;
  • pupils may be asked to bring in proof of illness, sickness or other causes of absence;
  • pupils are encouraged to inform a trusted adult if they are being bullied or if they feel uncomfortable for any other reason while they are in the school environment.

What is expected of pupils on the Specialist Provision & Pre-16 Provision?

  • Pupils are expected to attend school or be ready to start working at home every day, when school is in session, as long as they are fit and healthy enough to do so. If pupils fail to attend or refuse to work with their mentor, this will be recorded as unauthorised absence.
  • Pupils are expected to be punctual on arrival at school (9.00am) and lessons, particularly those which come after a break.
  • When working from home pupils are expected to be ready to work at a time previously agreed between them and the mentor.
  • If a pupil absconds from the mentor before the end of the agreed learning hours, that time will be recorded as unauthorised absence.
  • In the case of sickness pupils should inform their parents who will in turn be expected to contact the school. (If pupils decide to call the school themselves, the absence will not be authorised)
  • Pupils may be asked to bring in proof of illness, sickness or other causes of absence according to the guidance.
  • Pupils are encouraged to inform a trusted adult if they are being bullied or if they feel uncomfortable for any other reason while they are in the school environment.

What is expected of parents/guardians/carers?

Parents/guardians/carers should:

  • ensure their child attends daily (or on the days they are required to attend) and on time;
  • keep the school fully informed on all matters that might affect their child’s attendance;
  • telephone school on the first day of any absence to provide an explanation for the absence;
  • provide proof of medical appointments or illness (e.g. prescription or appointment card) or a letter confirming the reason for absence when the school requests proof of absence;
  • attend a meeting at the school to find a way of improving attendance if attendance becomes a problem;
  • make doctor’s and dental appointments for their children outside school hours wherever possible;
  • plan family holidays outside term time;
  • make a formal application to the Executive Managing Director – Jim Ryan for any term time leave of absence prior to proposed dates.

Procedures for dealing with absences

The administration team should make calls to parents/guardians/carers and the referring agency (according to the relevant contract agreement) by 10am on any day they are absent;

If a pupil has 3 consecutive days of unauthorised absence and the school have not managed to reach the parents/guardians/carers by telephone, or if their general attendance pattern is a cause for concern a letter should be sent out to the parent/carers) reminding them of the need to maintain regular attendance;

If a pupil’s attendance is below 80% in any given month, a letter is sent via recorded delivery to the parent/carer. The letter will state how many days the learner attended compared to the number of days they have attended. The letter should remind parents/guardians/carers the benefits of good attendance and what we expect from them;

If, after sending out the letter, there are still issues with their child’s attendance, a letter will be sent to parents/guardians/carers inviting them to a meeting to discuss how the school can support them. If they do not turn up for the meeting the school will send someone out to visit them at their home. The school will work closely with parents/ carers; in order to gain insight into home issues and find a way to support the family in order to improve the pupil’s attendance;

In the case of poor or prolonged absence Archway Academy will work in partnership with the relevant school or referring agency to resolve the issue;

If absence persists despite efforts made by Archway Academy in partnership with schools/agencies and parents to improve a pupil’s attendance, it is the school/ agency’s responsibility to contact the authorities to enforce the law regarding attendance. Archway Academy will inform the local authority of any pupil who fails to attend school regularly or has been absent without the school’s permission for a continuous period of 10 school days or more.