Absence Arrangements

According to article 28 of the United Nations Convention on the Rights of the Child, every child has a right to education. At Archway Academy we believe that regular attendance is essential in ensuring that learners make the most of their education.  Good attendance is also an important employability skill that learner will need when they move onto employment, apprenticeships or further education. To that end, we constantly strive to maintain a welcoming and supportive environment in Archway Academy to encourage attendance.

What is expected of full time pupils in the Pre-16 Department?

  • Pupils are expected to attend school every day, when school is in session, as long as they are fit and healthy enough to do so.
  • Pupils are expected to be punctual on arrival at school (9.00am) and lessons, particularly those which come after a break.
  • Pupils who arrive after 9.30am will be sent home unless a valid explanation is given to the Head of Department ( for example if the transport we provide was delayed) or if it is not in their best interest to be sent home (for example if contact with parents/carers cannot be established before they are sent home)
  • Pupils are expected to be ready to learn, with the right personal protective equipment if they are working in a vocational area.
  • In the case of sickness pupils should inform their parents/carers who will in turn be expected to contact the school. (If pupils decide to call the school themselves, the absence will not be authorised)
  • Absence will be recorded as authorised or unauthorised according to the guidance.
  • Pupils may be asked to bring in proof of illness, sickness or other causes of absence.
  • Pupils are encouraged to inform a trusted adult if they are being bullied or if they feel uncomfortable for any other reason while they are in the school environment.

What is expected of pupils on the one-to-one programme?

  • Pupils are expected to attend school or be ready to start working at home every day, when school is in session, as long as they are fit and healthy enough to do so. If pupils fail to attend or refuse to work with their mentor, this will be recorded as unauthorised absence.
  • Pupils are expected to be punctual on arrival at school (9.00am) and lessons, particularly those which come after a break.
  • When working from home pupils are expected to be ready to work at a time previously agreed between them and the mentor.
  • If a pupil absconds from the mentor before the end of the agreed learning hours, that time will be recorded as unauthorised absence.
  • In the case of sickness pupils should inform their parents who will in turn be expected to contact the school. (If pupils decide to call the school themselves, the absence will not be authorised)
  • Pupils may be asked to bring in proof of illness, sickness or other causes of absence according to the guidance.
  • Pupils are encouraged to inform a trusted adult if they are being bullied or if they feel uncomfortable for any other reason while they are in the school environment.

What is expected of part-time Pre-16 pupils?

  • Part-time pre16 pupils are expected to attend school on the days stipulated in their induction as long as they are fit and healthy enough to do so.
  • Pupils are expected to be punctual on arrival at school (9.00am) and to return punctually from breaks.
  • Pupils who arrive after 9.30am will be sent home unless a valid explanation is given to the Head of Department or if it is not in their best interest to be sent home (for example if contact with parents/carers cannot be established before they are sent home)
  • Pupils are expected to be ready to learn, with the right personal protective equipment if they are working in a vocational area
  • In the case of sickness pupils should inform their parents/carers, who will in turn be expected to contact the school. (If pupils decide to call the school themselves, the absence will not be authorised)
  • Pupils are encouraged to inform a trusted adult if they are being bullied or if they feel uncomfortable for any other reason while they are in the school environment.

What is expected of Post-16 learners?

  • Learners are expected to attend every day except UK bank holidays, Christmas and other religious holidays such as EID
  • Learners are expected to attend work experience according to their individual timetable
  • Learners are expected to be punctual on arrival at Archway Academy (9.00am) and at work experience
  • Learners are also expected to be punctual for lessons especially after breaks
  • Learners who arrive after 9.30am will be sent home unless a valid explanation is given to the Head of Department
  • Learners are expected to be ready to learn when they arrive for lessons; this includes wearing protective equipment when going to vocational workshops.
  • In case of illness, learners are expected to call Archway Academy before 9.00am and inform the administration staff; calls from parents on behalf of learners are also acceptable
  • If a learner wants to make use of their paid holiday entitlement (each learner is entitled to 2 days paid holiday every month after completing 1 month on the Study Programme), they should complete the holiday booking form and get authorisation from the Head of Department before they take time off
  • If a learner is required to attend probation or carry out community service they should present evidence from the organisation concerned to the Head of Department
  • Learners are encouraged to inform a trusted adult if they are being bullied or if they feel uncomfortable for any other reason while they are within Archway Academy premises or outside
  • Absence will be recorded as authorised or unauthorised according to the guidance.

Procedures for dealing with absences Post 16

  • The administration team should call the learner when they don’t turn up (if the learner has not already called to inform tell us the reason)
  • If a learner is absent for 5 consecutive days, or if their attendance pattern is a cause for concern a letter should be sent out to the parent/carers reminding them of the need to maintain regular attendance.
  • For those learners whose attendance is below 80% in any given month, a letter should be sent to the parent/carer. The letter should state how many days the learner has attended compared to the number of days they should have attended. The letter should remind the learner and parents/carers the benefits of good attendance and what we expect from them (see section 4 above)
  • Tutors should collect any evidence of illness, doctor’s appointments or any other appointments that have resulted in a learner’s absence
  • Archway Academy will invite parents if after sending out the letter the learner’s attendance continues to deteriorate. We will work closely with parents/ carers; in order to gain insight into home issues and maintains open lines of communication with the family. Archway Academy will send someone to the parent/carers’ home to discuss the way forward. They will give the parent a letter making it clear that if their child does not turn up for 4 consecutive weeks (excluding holidays) they will be removed from the Study Programme. Parents/ carers will need to sign to confirm that they understand.
  • If absence persists despite efforts made by Archway Academy in partnership with parents/carers to improve a learner’s attendance, the learner will be withdrawn from the programme (after 4 consecutive weeks of absence – excluding holidays)

Procedures for dealing with absences Pre-16 and one to one

  • The administration team should make calls to parents/carers and the referring agency (according to the relevant contract agreement) when a pupil is absent. In the case of one to one pupils, mentors will contact parents and log it with administration.
  • If a pupil is absent for 3 consecutive days, or if their attendance pattern is a cause for concern a letter should be sent out to the parent/carers) reminding them of the need to maintain regular attendance.
  • For those learners whose attendance is below 80% in any given month, a letter should be sent to the parent. The letter should state how many days the learner attended compared to the number of days they should have attended. The letter should remind parents/carers the benefits of good attendance and what we expect from them.
  • Tutors and mentors should collect doctor’s notes and notes from parents/carers and these will be stored in the pupils’ confidential file.
  • The school will invite parents if after sending out the letter there are issues with their child’s attendance. We work closely with parents/ carers; this gives us insight into home issues and maintains open lines of communication with the family. We often go above and beyond the minimum requirements and offer support where appropriate to the whole family.
  • In the case of poor or prolonged absence of pupils of compulsory school going age, Archway academy will work in partnership with the relevant school or referring agency to resolve the issue.
  • If absence persists despite efforts made by Archway Academy in partnership with schools/agencies and parents to improve a pupil’s attendance, it is the school/ agency’s responsibility to contact the authorities to enforce the law regarding attendance of pupils of compulsory school going age.
  • The administration team should call the learner when they don’t turn up (if the learner has not already called to inform tell us the reason)
  • If a learner is absent for 5 consecutive days, or if their attendance pattern is a cause for concern a letter should be sent out to the parent/carers reminding them of the need to maintain regular attendance.
  • For those learners whose attendance is below 80% in any given month, a letter should be sent to the parent/carer. The letter should state how many days the learner has attended compared to the number of days they should have attended. The letter should remind the learner and parents/carers the benefits of good attendance and what we expect from them (see section 4 above)
  • Tutors should collect any evidence of illness, doctor’s appointments or any other appointments that have resulted in a learner’s absence
  • Archway Academy will invite parents if after sending out the letter the learner’s attendance continues to deteriorate. We will work closely with parents/ carers; in order to gain insight into home issues and maintains open lines of communication with the family. Archway Academy will send someone to the parent/carers’ home to discuss the way forward. They will give the parent a letter making it clear that if their child does not turn up for 4 consecutive weeks (excluding holidays) they will be removed from the Study Programme. Parents/ carers will need to sign to confirm that they understand.
  • If absence persists despite efforts made by Archway Academy in partnership with parents/carers to improve a learner’s attendance, the learner will be withdrawn from the programme (after 4 consecutive weeks of absence – excluding holidays)